When you hear about the 5S method, you probably think of factories, assembly lines, and lean manufacturing. But the truth is, 5S isn’t limited to the shop floor – it can be a game-changer for the way you manage your time every day.
The 5S framework (Sort, Set in order, Shine, Standardize, Sustain) is all about removing waste, creating order, and building lasting habits. And if you think about it, that’s exactly what time management is, too. Let’s review all 5S’s.
1. Sort (Seiri)
In manufacturing, sorting means removing tools or materials you don’t need. For time management, it means cutting out tasks that don’t add value. This could be unnecessary meetings, social media distractions, or low-priority items that fill up your to-do list. By sorting, you free up space for what really matters.
2. Set in order (Seiton)
Once you’ve removed the clutter, it’s time to organize. On the shop floor, everything gets placed where it belongs. For your time, this means planning your schedule, prioritizing tasks, and using calendars or digital tools to keep things in order. A clear plan makes it easier to know what comes next.
3. Shine (Seiso)
Shine in lean means keeping the workplace clean. Applied to time management, it’s about keeping your workflow tidy. That might mean reviewing your day at the end, closing open tasks, or keeping your workspace clear so your mind can focus. A clean environment supports a clear head.
4. Standardize (Seiketsu)
This is where things start to stick. In lean, standardization ensures everyone follows the same process. For your time, it means creating routines – like checking e-mail at fixed times, blocking time for focused work, or building a consistent morning routine. Standardization reduces decision fatigue and keeps you on track.
5. Sustain (Shitsuke)
Finally, sustain is about discipline. In lean, it’s making 5S a habit, not a one-time project. With time management, it’s the same – regularly reviewing your goals, sticking to your routines, and making sure your productivity system doesn’t fall apart after a few weeks.
Applying 5S to your schedule, you remove time-wasters, organize what’s important, and create habits that last. Whether you’re running a business, managing projects, or simply trying to get through your daily to-do list, 5S can bring structure and calm to the chaos.
So the next time you feel overwhelmed by your workload, think lean: sort, set in order, shine, standardize, sustain. It’s not just for factories – it works for your time, too.
